Your academy. Your courses. Your students.

Still running your academy without a theory portal?

Your students do everything online. Their theory should be there too. Bring courses, progress and feedback into one place.
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aligned with the bodies that matter
Make your teaching easier

All course content done for you, so you can sign students up right away.

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Have a play. This is just one bit.

This is one small piece of the portal. Real client scenarios help students think it through properly, instead of just memorising and forgetting.

SCENARIO 1

Active acne

The client attends consultation for microneedling, but the treatment area has active pustular acne.

Active acne
Focus
Contraindications / active acne versus healed scarring
Your goals in this scenario
  • Recognise active acne as a suitability concern
  • Avoid treating through active inflammatory skin
  • Explain why healed acne scarring is different
  • Record delay, referral or alternative advice
Example questions to consider
Should treatment go ahead today?Why is active acne a concern?What alternative or referral may be discussed?What should be recorded?
Key Reminder
Do not treat through active inflammatory acne. Record the decision and advice given.
© 2026 Academexa
SCENARIO 2

Mole in the treatment area

During skin analysis, you identify a raised mole within the planned treatment area.

Mole in the treatment area
Focus
Skin lesion awareness / referral
Your goals in this scenario
  • Recognise when an area should be avoided
  • Understand that aesthetic practitioners should not diagnose lesions
  • Know when to refer for medical review
  • Record lesion-related decisions clearly
Example questions to consider
Should you needle directly over the mole?What should you explain to the client?When would referral be appropriate?What should be recorded?
Key Reminder
Do not needle directly over moles or suspicious lesions. Refer where needed.
© 2026 Academexa
SCENARIO 3

Recent isotretinoin use

The client tells you they have recently used isotretinoin and wants to continue with microneedling.

Recent isotretinoin use
Focus
Medication history / treatment safety
Your goals in this scenario
  • Recognise medication-related suitability concerns
  • Follow centre SOP and insurer requirements
  • Avoid guessing safe timeframes
  • Seek assessor or medical guidance where required
Example questions to consider
Should treatment go ahead today?Why is active acne a concern?What alternative or referral may be discussed?What should be recorded?
Key Reminder
Do not treat through active inflammatory acne. Record the decision and advice given.
© 2026 Academexa
SCENARIO 4

History of hypertrophic scarring

The client discloses a personal history of hypertrophic or keloid scarring during consultation.

History of hypertrophic scarring
Focus
Healing history / risk assessment
Your goals in this scenario
  • Identify scarring history as a risk factor
  • Explain the increased risk clearly to the client
  • Consider alternative approaches or a cautious test area
  • Record the client's history and the decision made
Example questions to consider
Does this history change the treatment plan?What should the client be told?Would a patch test be appropriate?What should be recorded?
Key Reminder
Take scarring history seriously, adjust the plan and document your reasoning.
© 2026 Academexa
portal features

Your academy has moved on. Has your software?

Bring your courses, learner progress and feedback into one academy portal.

Still sending theory as PDFs?

Give students one place to learn, revisit lessons and see what’s next.

Still chasing work on WhatsApp?

Keep assignments and tutor feedback inside your academy portal.

Still guessing who’s keeping up?

See learner progress without another “How are you getting on?” message.

Still digging through folders?

Bring assessment evidence and quality checks together.

How it works

A simple way to run your academy from enrolment to certification.

Students log in and access their course

Each learner has their own dashboard with units, lessons and clear progress tracking.
Know More

Assessors review and mark work

Students upload evidence directly, and assessors give feedback, mark outcomes and request resubmissions.
Know More

IQA reviews and checks quality

Internal quality assurance is built in with sampling, feedback and clear decision tracking.
Know More
Students learn
Assessors mark
IQA checks
Academy spotlight

Inside Moon Academy

Moon Academy
An academy in Essex and London

Everything is tracked and stored in one place and it’s completely changed how easy the academy is to run.

Char
Moon Academy
Read Case Study
The Moon Academy team together in their academy
Steps

Launch your academy in three simple steps

All course material done for you, if you do not have time to do it yourself.
1

Set up your academy

Choose your courses, upload your branding and publish your online academy.

2

Invite your students

Enrol learners instantly and give them immediate access to everything they need.

3

Watch your academy grow

Students learn in their own time while you track progress, mark assessments and manage everything from one place.

Testimonials

What our customers say

Trusted by academies across the UK
5.00

Our learners love being able to study from home, upload their work and track their progress, while our tutors can mark assessments and complete IQA without chasing paperwork.

The London Aesthetics Academy
Director
5.00

We moved everything from WhatsApp and word docs to Academexa in under a week. It’s saved us hours every single day.

Sarah
Onebeauty | Essex
5.00

Our students love having everything in one place and our assessors finally have a proper workflow.

Lauren
AestheticsbyLau | Chesington
Frequently asked Questions

Questions & answers

Clarify any uncertainties you might have

Yes! You can explore Academexa for 30 days for just £1. Build your academy, add your branding, create courses, enrol students and experience the platform before choosing a subscription.

Yes. We offer professionally developed Level 3, 4, 5 and 7 regulated course materials, designed to support awarding bodies including VTCT Skills and Qualifi.

If you’d like to use our ready made course content, we’ll simply ask for proof of your current awarding body approval before access is granted. This helps protect the integrity of our regulated materials and ensures they are only used by approved centres.

If you’re creating your own courses, you can build and deliver these straight away using Academexa’s course builder.

During your trial you can:

  • Build your academy
  • Add your branding
  • Create your own courses
  • Enrol students
  • Explore the student, tutor, assessor and IQA portals
  • Mark assessments and track learner progress
  • Browse our regulated course library

Not at all. Academexa has been designed to be simple and easy to use, even if you’ve never used an online learning platform before.

Ideas for your next chapter

The Academy Edit

Practical reads for a more organised, confident academy.
Explore the edit